ID: 151794

Board Secretary & Directors (Charity Community Consultants) Diversity & Inclusion

Community Services Regular - more than 6 months Across: Melbourne VIC, Banyule VIC, Hawthorn VIC, Docklands VIC, Canberra ACT, St Kilda VIC, Sydney Domestic Airport NSW

About this opportunity

Key Areas of Accountability:-

  • Organise the venue for Board and Committee meetings.
  • With the Chair/Executive Director, prepare the agenda in advance of each Board meeting.
  • Organise meeting papers for distribution before the meeting.
  • Take minutes at each Board meeting and circulate to all members.
  • Take minutes at each General Meeting and circulate to all members of the organisation.

Administrative and Management Duties

  • Serve on the Executive Advisory Committee between Board meetings
  • Follow the appropriate communication channels and follow all policies and procedures designated throughout the full organisation, if unsure of any procedure contact the Chair/Executive Director.
  • Serve on Board committees as required
  • Maintain a register of members
  • Handle the procedures for the admission of new members
  • Handle the procedures for the resignation of members (with the Chair)
  • Handle the procedures for the discipline, suspension and expulsion of members.
  • Organise General Meetings and notify members in advance
  • Receive nominations for positions on the Board
  • Keep in their custody all books, documents and securities, and make them available to members as requested (with the Chair/Executive Director)
  • Liaise with relevant regulators (Office of the Registrar of Indigenous Corporations - ORIC and others as required) – with the Chair/Executive Director.
  • Personally, carry out administrative duties as assigned by the Chair/Executive Director.

Additional requirements

Driver's Licence (C) . National Police Certificate *. Working with Children Check *.

• Australian Citizenship/Permanent Resident/New Zealand Citizenship
• Supportive to the Aboriginal and Torres Strait Islander Communities
• Supportive to the Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, Asexual or other gender and sexual diversities (LGBTIQA+) Communities
• Culturally and Linguistically Diverse (CALD)
• Have sound Business, Charities and Not-for-Profit experience
• Have competent knowledge and skills with basic Technology, Google Suite, Web designs and browsers, etc.
• Ability to communicate honestly and transparency, with sound knowledge and ability to speak and write in English.
• Relevant Qualifications and Certificates/Registrations;
• Minimum of 3 years of relevant experience within Australia;
• Great communication and listening skills;
• Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
• Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.

* May be arranged via the Organisation. Details to be provided on expression of interest.
Time Required

10+ hours per fortnight/month (negotiable)

Suitable for
  • Centrelink Volunteers
  • Online & Remote Volunteers
  • People with disability
  • Skilled Volunteers
Type of work
  • Accounting & Finance
  • Fundraising & Events
  • Governance, Boards & Committees
  • Marketing, Media & Communications
  • Mediation & Advocacy

• Fair Work Ombudsman Training • Council of Social Services Training • Aboriginal and Torres Strait Islander Community Training • Mandate Report Training • Basic Governance Knowledge Training etc.