ID: 212150

Charity Secretary

Animal Welfare Regular - more than 6 months Anywhere

About this opportunity

Farm Animal Rescue is an organisation dedicated to the rescue, rehabilitation & lifetime care of abused, neglected & abandoned farm animals from Australia's food industry.

Specific duties include but are not limited to:

  • Maintain records of the Committee and ensure effective management of FAR's records 
  • Record the Minutes and ensure minutes are distributed to members shortly after each meeting and no later than 7 days (meetings are generally held on Zoom)
  • Development of the agenda in consultation with other Committee members and distribution prior to the meeting 
  • Is sufficiently familiar with all current FAR documents to note applicability during meetings
  • Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements 
  • Enable and authorise people to help with the Committee's business.  This includes signing a copy of the final approved Minutes and ensuring that the signed copy is maintained  
  • Ensure that the records of FAR are maintained as required by law and made available when required by authorised persons.  These records may include founding documents, lists of Committee members, Committee meeting Minutes, financial reports, and other official records  
  • The Secretary ensures that official records are maintained of members of FAR and Committee plus, ensures that these records are available when required for reports, elections, referenda, other votes, etc.  
  • Provide an up-to-date copy of the Constitution and bylaws at all meetings.
  • Ensure that proper notification is given of Committee and FAR meetings as specified in the bylaws  
  • Manage the general correspondence of the Committee except for such correspondence assigned to others  
  • Help and lead the Committee in providing systematic communication from the Committee to FAR members and other relevant stakeholders
  • Planning, coordination, delegation and implementation of ad hoc projects as needed.
  • Management of sub-committees as and when required.
  • Other duties as nominated by the President and / or Committee

The Secretary should:

  • be organised 
  • have computer skills
  • be a good communicator
  • be able to keep confidential matters confidential.

Time Required

Volunteer can determine when it is convenient to work. On average, time commitment is four hours per week, but this does vary. Monthly committee meetings are scheduled by the Secretary, following agreement by committee members.

Suitable for
  • Centrelink Volunteers
  • Online & Remote Volunteers
  • Skilled Volunteers
  • Wheelchair Access
Type of work
  • Administration & Office Management
  • Governance, Boards & Committees
Training

The candidate should have solid knowledge of general corporate housekeeping. We will train on charity compliance requirements.