About this opportunity
Key Areas of Accountability
- Organise the venue for Board and Committee meetings.
- With the Chair/Executive Director, prepare the agenda in advance of each Board meeting
- Organise meeting papers for distribution before the meeting
- Take minutes at each Board meeting and circulate them to all members.
- Take minutes at each General Meeting and circulate to all members of the organisation
Administrative and Management Duties
- Serve on the Executive Advisory Committee between Board meetings
- Follow the appropriate communication channels and follow all policies and procedures designated throughout the full organisation, if unsure of any procedure contact the Chair/Executive Director -Serve on Board committees as required
- Maintain a register of members
- Handle the procedures for the admission of new members
- Handle the procedures for the resignation of members (with the Chair)
- Handle the procedures for the discipline, suspension and expulsion of members
- Organise General Meetings and notify members in advance
- Receive nominations for positions on the Board
- Keep in their custody all books, documents and securities, and make them available to members as requested (with the Chair/Executive Director)
- Liaise with relevant regulators (Office of the Registrar of Indigenous Corporations - ORIC and others as required) – with the Chair/Executive Director
- Personally, carry out administrative duties as assigned by the Chair/Executive Director
Our Not-for-Profit Organisation is an Aboriginal Community Controlled Organisation. The filling of this position is intended to constitute a special measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and s12 of the Equal Opportunity Act 2010 (Vic) and s8(4) of the Charter of Human Rights and Responsibilities Act 2006 (Vic). Preference may be given during selection to suitably qualified applicants who identify as Aboriginal or Torres Strait Islander,
Driver's Licence (C) . National Police Certificate *. Working with Children Check *.
• Australian Citizenship/Permanent Resident/New Zealand Citizenship
• Supportive to the Aboriginal and Torres Strait Islander Communities
• Supportive to the Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, Asexual or other gender and sexual diversities (LGBTIQA+) Communities
• Culturally and Linguistically Diverse (CALD)
• Have sound Business, Charities and Not-for-Profit experience
• Have competent knowledge and skills with basic Technology, Google Suite, Web designs and browsers, etc.
• Ability to communicate honestly and transparency, with sound knowledge and ability to speak and write in English.
• Relevant Qualifications and Certificates/Registrations;
• Minimum of 3 years of relevant experience within Australia;
• Great communication and listening skills;
• Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
• Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.
10+ hours per month (negotiable)Suitable for
- Centrelink Volunteers
- Families with Children
- Online & Remote Volunteers
- People with disability
- Skilled Volunteers
- Administration & Office Management
- Governance, Boards & Committees
- Marketing, Media & Communications
- Research, Policy & Analysis
• Fair Work Ombudsman Training • Council of Social Services Training • Aboriginal and Torres Strait Islander Community Training • Mandate Report Training • Basic Governance Knowledge Training etc.