ID: 171617

Secretary

Sport Regular - more than 6 months Beerwah QLD

About this opportunity

The Secretary is the chief administration officer of the JRL club. This person provides the coordinating link between members, the management committee and other stakeholders.

Responsible To: The secretary is directly responsible to the President and the club members.

Responsibilities and Duties: The Secretary should: • Prepare the agenda for club meetings in consultation with the President • Make arrangements including venue, date, times and hospitality for club meetings • Send adequate notice of the meetings • Collect and collate reports from office bearers • Call for and receive nominations for committees and other positions for the club • Take the minutes of meetings • Write up the minutes as soon as possible after the meeting • Read, reply and file correspondence promptly • Collate and arrange for the printing of the annual report • Maintain registers of members’ names and addresses, life members and sponsors • Maintain files of legal documents such as constitutions, leases and titles • Act as the public officer of your club liaising with members of the public, affiliated bodies and government agencies. • Liaise with SCGJRL/SCGRL in conjunction with the club registrars, regarding all committee, coaches (accreditation), officials, players, transfers and complete all required SCGJRL/SCGRL paperwork • Keep up to date Newsletters

Knowledge and Skills Required: Ideally the Secretary is someone who: Can communicate effectively Is well organised and can delegate tasks Can maintain confidentiality on relevant matters Has a good working knowledge of the constitution Has the ability to liaise with SCGJRL/SCGRL and other stakeholders


Additional requirements

Working with Children Check *.

* May be arranged via the Organisation. Details to be provided on expression of interest.
Time Required

The secretary position is a 12 month role ( Agm October) it estimated 6-12 hours per week. Monthly meeting on the second Wednesday night of each month at 6:30pm otherwise flexible on days and time as long as task are completed.

Suitable for
  • Centrelink Volunteers
  • Families with Children
  • People with disability
  • Wheelchair Access
Type of work
  • Administration & Office Management
  • Governance, Boards & Committees
  • Sport & Physical Activity
Training

Happy to assist in finding any help required eg SCGRL / QRL support