ID: 163241

Secretariat to the Board of Directors

Environment & Conservation Regular - more than 6 months Anywhere

About this opportunity

Sea Turtle Foundation Ltd is a non-profit, non-government organisation based in north Queensland working to protect sea turtles by providing support for turtle research and rehabilitation, and by educating the community.

The Sea Turtle Foundation has been in existence since 2001 (under a different name) and commenced under its current name in 2007. Its purpose is "Turtles for Tomorrow".

COVID-19 impacted the Foundation and it is now in recovery phase with the Board just recently completing strategic planning to inform its activities in 2021 and beyond.

Position Summary: The Board Secretary provides Secretariat services to the Board and works closely with the Chairperson on them.

Essential Job Functions: Preparation for Board Meetings (Board meetings are held quarterly (May, August, November and February)) and are held held virtually via Zoom; Collaborates with the Chairperson to assemble meeting agenda; working to include to do list items, Board Calendar and Resolutions; list and provide a Secretary Report; collates additional documentation as needed for the meeting Board Pack; In conjunction with the Chairperson, become familiar with Board procedures and ensure the Board Meeting process is in accordance with the Corporations Act and other relevant Acts, STF Constitution and Policies.

Attendance at Board Meeting Take Minutes - These are not verbatim but document context and states the resolution agreed and actions agreed.

Post Board Meeting Prepares minutes for permanent records following meetings - reviewed by Chairperson.

Ad hoc tasks In conjunction with the Chairperson, AGM tasks in November. Notice of AGM, preparation of AGM Agenda, taking of AGM Minutes, Registration/Proxies collated; Updates and maintains the BOD Contact List and circulates to BOD members; Facilitates the updating of Board members bios and pictures on the STF website; Supervises Board elections in conjunction with the Chairperson (usually at AGM); Keep the working documents such as the Policy Register and Board Procedures Manual up to date and current; First contact for STF by phone and email, Work with the Chair to assess response/action.

Time Commitment and Expectations Attend and participate in 4 scheduled Board meetings a year. Board meetings are in February, May, August, November (AGM plus Board meeting after) and are virtual using Zoom. Directors may hold additional Board meetings, as agreed, for specific situations or needs; Participate in conference calls, with the Chairperson usually 1 hour in length, as needed.

Required Criteria Self-motivated, Deliver work when expected, Good work planning and implementation, Good communication skills including managing expectations of other team members; Proficient user of Word, Excel and Powerpoint.

Desirable Criteria Professional development relevant to working with a Board, Previous Board Secretary experience, preferably working with a Corporation Limited by Guarantee; Governance knowledge.

Additional requirements

Driver's Licence (C) .

Suitable for
  • Centrelink Volunteers
  • Online & Remote Volunteers
  • People with disability
  • Skilled Volunteers
  • Work Experience
Type of work
  • Administration & Office Management
  • Governance, Boards & Committees

Stipend of $50 a month to cover incidentals