About this opportunity
Main activities • Producing correspondence, memoranda, presentations and reports both of a general and confidential nature on behalf of the CEO. • Organising business appointments and travel arrangements for the CEO. • Screening telephone calls, fielding inquires and requests and escalating urgent matters for the CEO's attention. • Managing the CEO's diary and some personal matters. • Communicating on the CEO's behalf with the organisation's Executives, Executives of external organisations, Board members, suppliers and clients. • Coordinating the organisation of executive level business functions, lunches and dinners.
Key skills • Strong interpersonal, communication and negotiation skills. • Exceptional corporate presentation and excellent people management skills. • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion. • Excellent organisational and administration skills. • A proactive and flexible approach to work. • Ability to liaise at an executive level and to work under pressure.
Internal contacts Board Members and Staff at all levels.
External contacts Clients, Senior Executives from other organisations, Suppliers.
Typical experience At least 5 years of experience as a Personal Assistant. Employees in this role may have completed relevant administrative qualifications.
Our Not-for-Profit Organisation is an Aboriginal Community Controlled Organisation. The filling of this position is intended to constitute a special measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and s12 of the Equal Opportunity Act 2010 (Vic) and s8(4) of the Charter of Human Rights and Responsibilities Act 2006 (Vic). Preference may be given during selection to suitably qualified applicants who identify as Aboriginal or Torres Strait Islander
Driver's Licence (C) . National Police Certificate *. Working with Children Check *.
• Australian Citizenship/Permanent Resident/New Zealand Citizenship
• Supportive to the Aboriginal and Torres Strait Islander Communities
• Supportive to the Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, Asexual or other gender and sexual diversities (LGBTIQA+) Communities
• Culturally and Linguistically Diverse (CALD)
• Have sound Business, Charities and Not-for-Profit experience
• Have competent knowledge and skills with basic Technology, Google Suite, Web designs and browsers, etc.
• Ability to communicate honestly and transparency, with sound knowledge and ability to speak and write in English.
• Relevant Qualifications and Certificates/Registrations;
• Minimum of 3 years of relevant experience within Australia;
• Great communication and listening skills;
• Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
• Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.
15 hours per week (negotiable)Suitable for
- Centrelink Volunteers
- Families with Children
- Online & Remote Volunteers
- People with disability
- Skilled Volunteers
- Wheelchair Access
- Accounting & Finance
- Administration & Office Management
- Disability Support
- Education & Training
- Fundraising & Events
- Governance, Boards & Committees
- IT & Web Development
- Marketing, Media & Communications
- Mediation & Advocacy
- Research, Policy & Analysis
- Retail & Sales
- Translating & Interpreting
- Tutoring & Coaching
- Writing & Editing
• Fair Work Ombudsman Training • Council of Social Services Training • Aboriginal and Torres Strait Islander Community Training • Mandate Report Training • Basic Governance Knowledge Training etc.Reimbursement