Board Secretary (Not-for-Profit & Charity - Community Justice Organisation)

About this opportunity

Key Areas of Accountability:-

• Organise the venue for Board and Committee meetings.
• With the President/EMD, prepare the agenda in advance of each Board meeting.
• Organise meeting papers for distribution before the meeting.
• Take minutes at each Board meeting and circulate to all members.
• Take minutes at each General Meeting and circulate to all members of the organisation.

Administrative and Management Duties

• Serve on the Executive Advisory Committee between Board meetings
• Follow the appropriate communication channels and follow all policies and procedures designated throughout the full organisation, if unsure of any procedure contact the EMD/President.
• Serve on Board committees as required
• Maintain a register of members
• Handle the procedures for the admission of new members
• Handle the procedures for the resignation of members(with the Chair)
• Handle the procedures for the discipline, suspension and expulsion of members.
• Organise General Meetings and notify members in advance
• Receive nominations for positions on the Board
• Keep in their custody all books, documents and securities, and make them available to members as requested (with the President/EMD)
• Liaise with relevant regulators (Consumer Affairs Victoria/Australian Charities and Not-for-Profits Commission) – with the EMD.
• Personally, carry out administrative duties as assigned by the EMD.

Additional requirements

Driver's Licence (C) . National Police Certificate ^*. Working with Children Check ^*.

Every application is based on merit, we have minimum standards which must be met by every candidate and position to work with our organisation.
1. Australian Citizenship/Permanent Resident;
2. Relevant Qualifications and Certificates/Registrations;
3. Minimum of 3 years of relevant experience within Australia;
4. Great communication and listening skills;
5. Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
6. Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.

Time Required

15 hours per month (negotiable)

Suitable for

• Centrelink Volunteers
• Families with Children
• Online & Remote Volunteers
• People with disability
• Skilled Volunteers
• Wheelchair Access

Type of work

• Accounting & Finance
• Administration & Office Management
• Companionship & Social Support
• Counselling & Help Line
• Disability Support
• Education & Training
• Fundraising & Events
• Governance, Boards & Committees
• IT & Web Development
• Marketing, Media & Communications
• Mediation & Advocacy
• Research, Policy & Analysis
• Retail & Sales
• Safety & Emergency Services
• Seniors & Aged Care
• Tour Guides, Information & Heritage
• Tutoring & Coaching
• Writing & Editing

Training

Every volunteer in DCSS Australia will undertake the training free of charge: - Fair Work Ombudsman (FWO); - Council of Social Services (QCOSS); - Mandate Report Training, for both Victoria and New South Wales; - Others as required and or negotiated.

Reimbursement

Negotiable