ID: 126330

Administration Officer (Not-for-Profit & Charity Organisation)

Community Services Regular - more than 6 months Across: Melbourne VIC, St Kilda VIC, Hawthorn VIC, Sydney NSW, Darlinghurst NSW, Banyule VIC, Camberwell VIC, Canberra ACT, Sydney NSW

About this opportunity

Key Areas of Accountability

  • Proactively assist Marketing Coordinator, Volunteer Coordinator and HR team with administrative support.
  • Assist the Operations department with client communication and client satisfaction surveys as required.
  • Prepare quotes, invoices for the sale of merchandise and office supplies including business cards, brochures etc.
  • Maintain office equipment and reception when necessary.
  • Organise and maintain all paperwork, electronic files and shared calendars in a private and confidential manner
  • Facilitate and coordinate the availability of meeting rooms or spaces for inductions, monthly meets, and events

Skills, Qualifications, and Experience

  • Previous experience in an administrative capacity essential.
  • Proficiency in MS Office suite or equivalent G suite experience.
  • Excellent communication skills & ability to take instruction required.
  • Outstanding organisation and time management skills with attention to detail essential.
  • Motivated to work independently and as part of a team.
  • Positive and friendly disposition who is trustworthy and reliable.

Additional requirements

National Police Certificate *. Working with Children Check *.

Every application is based on merit, we have minimum standards which must be met by every candidate and position to work with our organisation.
1. Australian Citizenship/Permanent Resident;
2. Relevant Qualifications and Certificates/Registrations;
3. Minimum of 3 years of relevant experience within Australia;
4. Great communication and listening skills;
5. Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
6. Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.

* May be arranged via the Organisation. Details to be provided on expression of interest.
Time Required

10 hours weekly/fortnightly (Negotiable)

Suitable for
  • Centrelink Volunteers
  • Families with Children
  • Groups of 10 or more
  • Online & Remote Volunteers
  • People with disability
  • Skilled Volunteers
  • Wheelchair Access
Type of work
  • Accounting & Finance
  • Administration & Office Management
  • Counselling & Help Line
  • Disability Support
  • Education & Training
  • Fundraising & Events
  • IT & Web Development
  • Marketing, Media & Communications
  • Mediation & Advocacy
  • Research, Policy & Analysis
  • Safety & Emergency Services
  • Tutoring & Coaching
  • Writing & Editing

Every volunteer in DCSS Australia will undertake the training free of charge: - Fair Work Ombudsman (FWO); - Council of Social Services (QCOSS); - Mandate Report Training, for both Victoria and New South Wales; - Others as required and or negotiated.